Administration and maintenance
Managing automations
Purpose
The app takes over recurring work: 13 automations compute values, inherit assessments, synchronise statuses and remind about deadlines. In the Automations area you switch them on and off individually and start them manually; all of them are active out of the box.
Who can do this
Everyone can view the area; the toggles and Run now are reserved for Jira administrators.
View layout
Four groups — Requirements Management, Audit Nonconformities, Measures Management, Risk & Asset Management — each with a counter “n/m enabled”. Per row: toggle, name and description, kind (manual / event / daily), Last run (result and timestamp) and Run now.
The 13 automations
| Area | Automation | What it does | Trigger |
|---|---|---|---|
| Requirements | Inherit Security Goals | Aggregates CIA and InfoSec objectives from linked requirements (de-duplicated) | manual |
| Requirements | Store Previous Fulfillment | Stores the previous value of “Completion” from the changelog | manual |
| Audits & NC | Status Synchronization: Measure ↔ Nonconformity | Moves linked nonconformities and risks to “Under review” once the measure is implemented | manual |
| Audits & NC | Status Sync From Measure | The same for a single measure as soon as it reaches “🟢 Implemented” | event |
| Audits & NC | Due Date Monitoring for Nonconformities | Reminds before the due date — 30 days ahead for major/minor nonconformities, 14 days for opportunities for improvement | daily |
| Measures | Reminder for Effectiveness Review | Comments on measures in effectiveness review whose review date is > 10 days past without a result | daily |
| Measures | Overdue Monitoring with Escalation | Notifies assignee and accountable about overdue measures — 1/3/7/30 days after the due date, then monthly | daily |
| Measures | Review Status & Escalation | Computes “📅 Next Review”, sets the 🟢/🟡/🔴 traffic light (for all types with an interval) and escalates along the configured stages | daily + event + manual |
| Risks & Assets | Calculate Risk Category | Likelihood × impact → current/target risk category | manual + event |
| Risks & Assets | Accumulate Risk Category to Parent | Aggregates the child risk scenarios’ assessments onto the parent object | manual |
| Risks & Assets | Comment Linked Risk On Measure Done | Comments on the risks linked via “mitigates” when a measure is finished | manual |
| Risks & Assets | Inherit Personal Data | Carries the personal-data category from information objects over to the asset | manual + event |
| Risks & Assets | Inherit Protection Need | Aggregates C/I/A from linked active information objects onto the asset; protection need = maximum | manual + event |
Background runs without user action
- Daily: licence check; the four daily helpers (effectiveness reminder, overdue monitoring, review status, NC deadlines) plus filter self-healing; document-control reminders; the privacy report to Atlassian.
- Weekly: the risk-trend snapshot — it builds the time series for the dashboard’s Risk trend tile.
Troubleshooting
- An automation does not fire: is it enabled? Daily helpers only run at the next cycle — start manually for an immediate result. For the risk calculation, both input values (1–4 each) must be set.
- “✕ n failed” on a group: open the row and check Last run — the message names the cause.
Related pages
Screenshots from the development environment with sample data.
Documentation baseline: app version 1.1.15 · 2026-08-20